Flex Office: the complete definition, advantages, disadvantages and solutions

‍The world of work is constantly changing. After theOpen space a few years ago, office sharing or Flex desk is one of the key trends in this change.

But what does that mean exactly, in terms of quality of life at work, organization and management?

In this article, we are going to explore The definition of Flex Office and the Flex desk. But also its advantages, and why more and more businesses are adopting this model. ‍

What is flex office?

Also referred to as Flex desk or Flex desk, it is an organizational mode in which employees do not have individual offices. Instead, they choose a workspace that is available every day, according to their needs and preferences.

Discover m-work for flex office

According to a recent study by Deskeo, 16% of businesses have already adopted this flexible approach. And no less than 55% are considering implementing this way of working. But why such popularity?

The concept of flex office is not new. It was created in the 1990s, mainly in consulting companies where employees spent most of their time with clients.

However, with the pandemic and the advent of remote working, flex office has seen renewed interest. Businesses, big and small, are looking for ways to optimize the use of their spaces while offering flexibility and well-being to their employees.

The benefits of Flex Office for employees

Flexibility and productivity

The Flex Work, which includes Flex Office and other forms of flexible working, can greatly improve productivity. Everyone chooses an environment adapted to their needs of the day. Whether it's a quiet space for concentration or a boardroom for teamwork.

One of the most cited benefits of this Desk sharing is in fact the increase in productivity and creativity. In summary, flex improves working conditions through flexibility.

Balance between professional and personal life with the flex office

This shared office often goes hand in hand with remote working or teleworking. This means that employees can not only choose where they work in the office, but also work from elsewhere. This can greatly improve work-life balance, reduce commute stress, and increase job satisfaction.

Flex office organization

If the Flex Office offers great freedom, it also requires a good dose of organization. Employees should check the availability of space, ensure that the necessary tools are available, and sometimes book in advance. This may require adaptation, especially for those who were used to a personal office.

Learn how to manage flex office with m-work

Occupancy rate and personal spaces in flex office

Another challenge of Flex Office is space management. If too many people come to the office on the same day, there may be a shortage of workstations.

Additionally, some employees may regret losing their personal space, where they could post photos or personal items.

Conclusion: the future of flex office

Flex Office is not just a passing trend; it is part of a global vision of transforming the world of work. This approach, which includes “flex office” and “corporate flex office”, meets the changing needs of workers who seek flexibility, autonomy and well-being at work.

The benefits of Flex Office are undeniable. Of Optimizing space - generating space and energy savings - promoting collaboration and creativity.

However, like any strategy, its implementation requires a thorough thinking, a scheduling And adapted solutions to overcome potential challenges.

With the rapid evolution of technologies and the rise of remote working, “flex offices” seem to be the solution of the future for many businesses. They offer an adapted response to the new needs of employees while allowing better management of spaces and resources.

The success of flex office will depend on how businesses will adapt it to their culture, values and goals.

One thing is certain: Flex Office is here to stay. It will continue to redefine the way we work and interact in the world of work.

m-work and flex office

The solution M-Work was designed to facilitate the implementation of flex office within your company. Employees can enter their teleworking days on mobile or computer and book an office during their presence on site.

They then visualize the presence of their colleague in one click and adapt their schedule. You will finally be able to monitor all the associated indicators to adjust your flex office at any time. Flex office will no longer have any secrets for you with m-work!

To find out more, discover our complete guide to flex office