Dynamic spaces in the public sector: optimizing workspaces with m-work

Optimizing workspaces, especially in the public sector, is a major concern in a world where flexibility and efficiency are paramount.

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‍The “Dynamic Spaces” circular, issued by the government of Elisabeth Borne, proposes a three-phase methodology for evaluating and improving the performance of workspaces, while taking into account the specific needs and constraints of organizations.

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Analysis of the existing situation: where are we in the public sector and how to start a project?

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Analyzing what exists is the first crucial step in understanding how to optimize workspaces.

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It consists in evaluating the gross useful areas (SUB) and the built surfaces (SBA) existing, and to aApply real estate optimization ratios To determine the efficiency of current spaces. This analysis will reveal potential areas for improvement.

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In this context, m-work can be extremely useful for a number of reasons.

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Thanks to its data collection and analysis capabilities, m-work can provide an accurate picture of the current use of workspaces. This information is crucial for the analysis of the existing, because it allows us to understand how spaces are used and how they could be optimized.

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For example, for the National Research Agency (ANR), faced with a significant growth in the number of agents and the implementation of teleworking for all, the need for a precise analysis of the existing situation was obvious.

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‍The use of m-work allowed ANR to obtain a clear picture of the use of workspaces, thus facilitating the transition to flex-office.

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Read: feedback from the National Research Agency

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Definition of the needs and objectives of the project

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Once the analysis of the existing situation has been carried out, the next step is to Define needs and goals for the future workplace.

Improving energy efficiency, reducing operating costs, increasing the flexibility of spaces and adapting to new ways of working are all factors to take into account.

A presence management tool like m-work can also be a big help at this point. Indeed, the software allows organizations to model different scenarios for optimizing workspaces and visualize their potential impact. This can help define clear goals and develop a strategy for optimizing workspaces based on concrete and reliable data.

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New tools for designing workspaces

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The final phase of the methodology consists in use new tools to design workspaces These tools are based on building and occupancy indicators that measure the efficiency and adaptability of workspaces.

m-work is particularly suited to this phase. Thanks to its data collection and analysis capabilities, users can track and analyze these indicators in real time. This data can help organizations adapt and optimize their workspaces based on the real needs of agents and emerging trends.

For example, m-work can help manage desktop bookings, track the use of shared workspaces, and ensure a balanced distribution of resources. It can also provide information on the use of workspaces that can help improve long-term planning and resource management.

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Conclusion

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In a world where flexibility and efficiency have become key requirements, optimizing workspaces is more important than ever, especially in the public sector.

By following the three-phase methodology of Elisabeth Borne's “Dynamic Spaces” circular, organizations can make significant progress towards optimizing their workspaces.

The addition of m-work, an innovative and reference digital tool for the public sector (UGAP), can further improve this process by offering accurate data and analytical tools to help adapt workspaces to the changing needs of agents and organizations.

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The example of the ANR perfectly illustrates the effectiveness of this approach. Thanks to m-work, ANR has managed to navigate through a period of significant growth and manage the transition to flex-office, while maintaining the satisfaction and productivity of its agents.

In addition, m-work also allows real-time monitoring of the CO2 saved thanks to avoided trips. This feature, in addition to being in line with current environmental concerns, brings an additional dimension to the optimization of workspaces. Indeed, the choice of a work organization that is more respectful of the environment can be an asset for public organizations, both in terms of image and in terms of efficiency.

In conclusion, optimizing workspaces in the public sector is not just about improving efficiency and flexibility. It is also an opportunity for organizations to innovate, attract and retain talent, and demonstrate their commitment to sustainability and energy efficiency.

With tools like m-work, these goals are not only achievable, but also measurable and scalable, allowing organizations to adapt and thrive in an ever-changing work environment.