The Flex-Office is an increasingly widespread trend in businesses. This practice involves allowing employees to work in different areas of the company, rather than being assigned to a fixed office.

This offers numerous benefits for both employees and businesses. Indeed, in times of crisis as in recent months, optimizing investments and expenses is becoming imperative for companies that want to remain competitive. As such, the office, which is the second largest expense after salaries, must be closely observed.

In this article, we share five key tips for optimizing your company's offices, thanks to flex-office and flexible working in general.

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Organize your workspaces

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When you adopt flex-office, it is essential to organize your office spaces.

Start by identifying areas in your business that can be used to work. Make sure these areas are equipped with everything employees need to work comfortably and efficiently, such as electrical outlets, ergonomic chairs, and spacious desks.

It is essential to distinguish between individual production spaces, which can be closed offices or open spaces - the latter are generally better suited to a flex office - from meeting or collaboration spaces, or even resources dedicated to calls such as isolated bubbles. Allowing the reservation of some of these resources is essential in order to guarantee the sharing and fluidity of exchanges in the office.

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Read our article: Flex-office and hybrid work: old-fashioned corporate offices are over!

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Encourage communication and collaboration

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A flex office can help encourage communication and collaboration between employees.

To optimize your offices, create collaborative workspaces, such as meeting rooms and shared workspaces. These spaces allow employees to work together on projects and share ideas.

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Use the right technology

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Technology can be used to optimize your company's offices in a number of ways.

You can use online communication tools to allow employees to work together remotely. You can also use flex office scheduling tools to make sure employees have access to the workspaces they need. These tools, such as m-work, also allow you to manage your spaces, by having an overview of the occupancy rates, preferences and uses of your employees.

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Discover m-work for flex-office

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Offer flexibility

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Flex office is a practice that offers flexibility to employees.

To optimize your offices, offer flexibility in working hours and locations. This will allow employees to work when and where they are most productive, taking into account their work-life balance.

Read our article on hybrid work and the employee experience

In addition to meeting the expectations of employees and talents - flexible work is considered to be the first criterion of attractiveness by 52% of employees (Gartner) - this makes it possible, depending on the uses of employees, to adjust surfaces to possibly reduce rents or, at least, the energy consumption of certain offices.

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Evaluate your workspaces regularly

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It is important to regularly assess your workspaces to ensure that they are optimized for flex-office, and meet the needs of your employees.

Regularly ask employees for their feedback on workspaces and the company's remote and flex-office policies, and use their feedback to make improvements. You can also monitor key performance indicators, such as productivity and employee satisfaction, to ensure that your workspaces are optimized.

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Conclusion

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Flex office is a practice that can offer numerous benefits to employees and businesses.

By following these five tips, you can adapt your company's offices to provide a comfortable and efficient work experience for employees while optimizing employees for your goals.

Remember that the key to success is organizing this flexibility, encouraging communication and collaboration, and regularly evaluating your workspaces.

It is also advisable to have a tool that reassures employees, gives them visibility, while providing data to decision-makers in order to understand uses and to iterate in their flexibility approach.

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To find out more and assess your project and maturity on the flex-office, do not hesitate to talk directly with an m-work expert !

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