Zoning

In the context of hybrid work, the concept of “zoning” refers to the division of the workspace into different areas. These are also dedicated to specific activities.

This approach optimizes the use of space by making it more functional for employees who alternate between face-to-face and remote work.

Zoning can be used to create a work environment that is more suited to the changing needs of employees. Especially in a hybrid work model.

Here are some examples of areas that can be implemented in a hybrid workplace:

1. Individual work area: an area where everyone can work in peace. Whether it's for writing reports or completing tasks that require little collaboration. These areas may include individual offices or isolated workspaces.
2. Collaboration area: a space designed for in-person meetings, team discussions, and group projects. These areas can be equipped with tables, comfortable chairs, and video conferencing technology to enable effective collaboration.
3. Silent concentration zone: a space reserved for those who need to work in a quiet environment that is free of distractions, even if they are in the office. This can be useful for tasks that require maximum concentration.
4. Flexibility zone: multi-purpose spaces that can be redesigned according to needs. These areas can be equipped with furniture that can be easily moved to allow for maximum adaptability.
5. Pause zone: a relaxing space where employees can relax, chat with each other, and take a break while in the office. This can help promote conviviality and well-being at work.

Zoning in the context of hybrid work aims to maximize the use of space while taking into account the different activities and needs of employees, whether they work in the office or remotely.

It thus offers numerous advantages for companies and their employees alike:

1. Maximizing the use of space : by creating areas dedicated to specific activities, zoning makes it possible to maximize the use of available space. Businesses can thus reduce their real estate costs and optimize their workspace investments.
2. Flexibility: zoning offers employees greater flexibility in choosing their workspace. They can choose the area that best suits their current task. This contributes to improving their well-being and productivity.
3. Increased collaboration and creativity: Collaboration and socialization areas promote informal interactions and creativity. Employees can exchange different ideas and perspectives, which can lead to creative innovations and solutions.
4. Improving concentration: concentration areas offer a quiet environment, allowing you to fully focus on your work. This can help improve the quality of work and reduce stress.
5. Cost reduction: by optimizing the use of space, zoning can contribute to reducing business costs. In addition, by offering more flexible and adaptable workspaces, businesses can avoid expensive moves or renovations.
6. Improving satisfaction: by providing a more pleasant and stimulating work environment, zoning can improve employee satisfaction. They feel more comfortable and more engaged in their work, which can lead to reduced turnover and improved productivity.

To implement effective zoning in the context of hybrid work, it is important to take into account the specific needs of the company and its employees. Here are some tips for successfully designing your workspaces:

1. Assessing needs: analyze the activities and missions of your employees and identify the different types of spaces needed to meet their needs.
2. Plan: design a detailed development plan taking into account the spatial constraints and identified needs. Remember to include flexible spaces that can be redesigned as needs change.
3. Choosing the right furniture: select furniture adapted to different areas and activities, focusing on modular and ergonomic solutions.
4. Integrate technologies: Equip your workspaces with the technology needed to facilitate collaboration and remote work. Like video conferencing systems, shared screens, and space reservation tools.
5. Communicate: inform your employees about the various spaces available and their intended use. Encourage them to use these spaces appropriately and to provide feedback on the layout to continuously improve it.

It can be implemented with careful planning of office layout, the use of space reservation technologies, and effective communication to inform employees of the various spaces available for their specific activities.

Indeed, zoning, in the context of a flex office for example, requires careful planning and management. It is important to take into account the needs and preferences of employees, as well as the company's workplace requirements. It is also important to ensure that the various areas are well equipped and maintained, and that the rules of use are clearly defined and respected.

Read also: Flex office and hybrid work: old-fashioned corporate offices are over!