Hybrid meeting

A “hybrid meeting” is a meeting that takes place both in-person and online, allowing participants to choose whether they want to attend in person or connect remotely via online communication tools, such as video conferencing software. This meeting model combines the benefits of physical presence with the flexibility offered by remote participation.

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Here are some key characteristics of hybrid meetings:

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• In-person and remote participants: Hybrid meetings bring together participants who are physically in a meeting room or meeting place, as well as participants who join remotely from different locations via Internet connections.

• Use of technology: For remote participants, video conferencing tools, online chat, or other communication platforms are typically used to connect to the current meeting. Technology facilitates interaction between the two groups of participants.

• Flexibility: Participants have the freedom to choose how they want to participate in the meeting based on personal preferences, geographic location, or other constraints.

• Interaction and engagement: Hybrid meetings can pose challenges in terms of interaction, as it can be more difficult for remote participants to fully engage in the discussion. As a result, organizers often seek to encourage the participation of all participants regardless of location.

• Logistics and equipment: For successful hybrid meetings, it is important to have the necessary equipment, such as cameras, quality microphones, and a reliable Internet connection, to ensure a seamless experience for both in-person and remote participants.

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Hybrid meetings have become more common with the popularization of remote working and online communication technologies. They make it possible to bring together geographically dispersed teams while promoting collaboration in real time. However, they require careful planning to ensure a fair and productive meeting experience for all participants, regardless of location.

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--> Read also our article on how to regain efficiency in meetings